New Hawaii law imposes new pay stub, record-keeping requirements

by Paul Saito

A new law designed to help the state quickly determine whether employers are paying workers properly goes into effect January 1.

Under the new law, Hawaii employers will be required to provide employees with additional information on all pay stubs and payroll records and maintain payroll records on company premises.

During each pay period, Hawaii employers are required to provide nonexempt employees a pay stub, in either written or electronic form, that explains the hours worked and the gross and net amount of their pay. Beginning January 1, pay stubs must contain the following information:

  • Employee’s name;
  • Employer’s name;
  • Employer’s address and phone number;
  • Employee’s total hours worked;
  • Employee’s regular and overtime hours;
  • Employee’s straight-time compensation;
  • Employee’s overtime compensation;
  • Any other compensation, including allowances claimed as part of the minimum wage (e.g., tip or meal credits);
  • Employee’s total gross compensation;
  • Amount and purpose of each deduction;
  • Date of payment;
  • Pay period covered; and
  • Rate or rates of pay and basis of pay (i.e., whether the employee is paid by the hour, shift, day, week, salary, piece, commission, or any other basis, including the overtime rate or rates of pay). For employees paid a piece rate, the pay stub will indicate the applicable piece rate or rates and the number of pieces completed at each piece rate.

For more information on this topic, see “New pay stub, record-keeping requirements beginning in 2014” in the July issue of Hawaii Employment Law Letter.

Paul Saito is a partner at Cades Schutte LLP in Honolulu. He can be reached at psaito@cades.com.

About Hawaii Employment Law Letter:
Excerpted from Hawaii Employment Law Letter, and written by attorneys at the law firm of Cades Schutte LLP. The contents of HAWAII EMPLOYMENT LAW LETTER are intended for general information and should not be construed as legal advice or opinion. Readers in need of legal advice should retain the services of competent counsel. Contact the attorneys at Cades Schutte LLP.
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